Contract and Application

Conditions of the Show and standards for participating

1. The Craftsperson or Artist MUST be present to show their work. If the business is named after the artist, that individual must be at the show in person. ACF reserves the right to require proof that persons listed as the Exhibitor on the contract are creators of the work or works and are principals in the business. If the craft or art is signed by an individual, they are the person required to be at the show.
2. No dealers or sales representatives are allowed
3. All work must be original and completely finished
4. A $35.00 fee will be charged on any check returned by Exhibitor’s bank. Any foreign check processing fees charged by our bank will be billed to the exhibitor.
5. Exhibitors may only show work typified by samples.
6. All booths are provided with standard pipe and drapes. Backdrops or enclosures such as drapes or panels may be used additionally. Booth displays should be consistent with the quality of your work. Exhibitor’s booth must have a suitable backdrop to decorate Exhibitors’ booth, block the view of walls, storage areas or other Exhibitors’ booths. All of Exhibitor’s booth and display, including chairs, must be placed within the confines of the space. Nothing is to be placed in the aisles.
7. All signage must be professional.
8. Corner space requests are not guaranteed. Exhibitors will be notified when they get their specific space assignment whether or not they have received a corner space. Those not receiving corners will have their corner fee returned to them at that time.
9. ACF reserves the right to revoke the license granted by this contract at any time, including at the show, by refunding the space fees paid by the Exhibitor. ACF will not be liable for paying any travel expenses, lost revenue or any other liability whatsoever beyond the space fees paid by the Exhibitor as a result of enforcing this provision.
10. The Exhibitor’s booth must be open and staffed during all regular show hours. In many cases, anyone arriving late, leaving before closing or breaking down during show hours may be refused entrance to future shows.
11. Spaces not occupied by 7:30 pm on set-up day may be filled with standby Exhibitors with no refund or allowance whatsoever.
12. All exhibits, goods and materials must be removed by 10 pm of the last day of the show. Failure to have everything off site by this time may result in extra charges.
13. Parking and traffic will not be permitted in the show area or fire lanes from one half hour before show opens until fifteen minutes after the show closes each day. All loading and unloading must be planned around these hours and vehicles are to be removed to the Exhibitor parking lots before the show opens. Vehicles remaining in the show area or fire lanes during these hours may be towed away at the owner’s risk and expense.
14. Exhibitors must abide by all fire regulations and/or decisions of the representatives of local fire departments. All booth materials shall be in accordance with local fire regulations.
15. Nothing shall be nailed, stapled or otherwise fixed to the walls, floors or any part of the exhibition rooms.
16. Exhibitor’s booth must not interfere with adjacent exhibits in any way.
17. All exhibits are to be in keeping with the overall family-oriented theme of the show.
18. Exhibitors are not to bring pets to the show.
19. All Exhibitors are responsible for keeping their area clean during show hours, including clean-up at end of show. All displays should be neat and clean and tables should be covered on all sides to the floor with a suitable, professional looking cover of flame retardant materials.
20. Exhibitors and their helpers must exhibit professional behavior at all times while on the show site. ACF reserves the right, in its sole discretion, to determine what constitutes professional behavior. Violation of this rule will result in the Exhibitor, their helpers and exhibits being excluded from the show site with no refund or allowance whatsoever. In addition, Exhibitors violating this rule may be removed from future ACF shows with refunds in accordance with the policy detailed in  #4 above.
21. All extension cords used at the show must be the heavy-duty, three wire type. No two wire extension cords are allowed.
22. Exhibitors may not sublet or apportion space to anyone else.
23. No open flames are permitted.
24. ACF will not be liable for refunds or any other liabilities whatsoever for the failure to fulfill this contract due to reasons of the enclosure in which the show is to be produced, being, before, or during the show destroyed by fire or other calamity, or by any act of God, public enemy, strikes, statutes, ordinances, or any legal authority, or any cause beyond its control.
25. Insurance, if desired by the Exhibitors, must be obtained by them at their own cost.
26. Exhibitors shall be liable for delivery, handling, erection, and removal of their own displays and materials.
27. Exhibitors found in violation of any of these “Conditions of the Show and standards” may be excluded and have their exhibits removed from the current and/or future shows at the sole discretion of ACF. In such cases, refunds will be provided as detailed in condition #4 above. Under no circumstances, including negligence, shall ACF be liable for any direct, indirect, incidental, special or consequential damages resulting from such action.
28. ACF may require the removal of work considered to be in violation of these conditions and reserves the right to make final interpretation of all conditions.
29. If any section, sentence, clause, phrase or portion of this licensing application/contract is, for any reason, held invalid or unconstitutional by any court of competent jurisdiction, such portion shall be deemed a separate, distinct and independent provision and such holding shall not affect the validity of the remaining portions.
30. This contract shall be deemed to have been made in the State of New Jersey and shall be interpreted in accordance with the laws of such state. In the event that legal action is required to enforce this contract or any of the terms thereof, such action shall be brought in the Courts of New Jersey, and the Exhibitor expressly consents to the jurisdiction of such courts. The parties agree to accept service of process in such action by ordinary mail sent to their business addresses as set forth in this contract.
31. This contract constitutes the entire agreement between ACF, and the Exhibitor and no modification shall be valid unless in writing and signed by the parties or their representatives.
32. Privacy Policy: We respect your privacy and will never sell or trade your name, mailing address, or email address. However, we frequently receive requests for exhibitor contact information from the public, and will furnish your phone number, website and and/or email addresses upon such request unless you’ve indicated your preference to keep your contact information private.
33. This application/contract is a commitment to show. No full refunds will be given after the acceptance notice is sent. Partial refunds will be given based on number of days before the opening day of the show we receive your cancellation:

150 days or more notice......................80%

120-149 days notice............................60%

90-119 days notice..............................40%

60-89 days notice................................15%

30-59 days notice................................10%

Under 30 days notice.............................0

Small = 10' x 10'                     Large = 20' x 10'
Medium = 15' x 10'              X-Large = 30' x 10'

Additional fee for Corner - $195

Space fee does not include electric.  If you require electric it is an additional fee.

Offline Registration Form

American Cancer Fund
PO Box 7262
Hillsborough, NJ 08844

(201) 327-1333

Names_____________________________________________________________________________________

Business Name _________________________________________________________________________ Corporation l Partnership l Sole Proprietor

Address _______________________________________________________________________________________________________

City _____________________________________ State ________________ Zip ____________ Telephone ( )_____________ Mobile ( )______________

Keep address/phones private — see #32 on contract

Email ______________________________________________________________

Website ___________________________________________________________

Media:  check or circle only one! l Leather l Metal l Glass l Photography l

Fine Arts/Graphics l Jewelry l Pottery l Textiles l Wood l Miscellaneous

IF YOU ARE CHARGING ANY FEES (off line only), PLEASE COMPLETE THIS SECTION –  refer to fees above and circle your choices.

Amount $_______________

Charges may not be postdated. Charge to: l MasterCard l Visa

Account Number --------------------------------- Expiration Date ______ /______
Authorization code ______

Name on Card (Print) __________________________________________________________ Charge Signature ________________________________________

This contract covers any and all shows listed below to which exhibitor(s) applies or is accepted. I/we the applicant(s) have read the “Conditions of the Show” printed on the licensing application/contract and agree to abide by said conditions. In addition, I/we, the applicant(s), do expressly release the Producer (American Cancer Fund) and the Owners of the Show Sites of and from any and all liability for any damage, injury or loss to any person, business or property which may arise from the licensing and occupation of the exhibit space by the applicant(s), and agree to hold and save the Producer and Owners of the Show Sites harmless of any damage, injury or loss by reason thereof. I/we understand that if this licensing application is not accepted, all fees will be returned by mail. If this licensing application is accepted, I/we give permission to use my name, business name, item descriptions, item prices, slides and any photographs, videotape, or images taken of me or my items for any and all purposes.

Applicant(s) Signature(s) ____________________________________________________________  

Title ________________________ Date __________________

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